Download FAQs

 

Bolding and Italics

Make sure there are no partially bolded or italicized words. Every letter in a word should be either all bolded, all italicized, or all normal.

 

Example: “Bold” should be “Bold

 

Sometimes the scanner can cause incorrect bolding and italics, such as if a book is pressed down too hard on the scanner.

 

Example:

Incorrect: Today it was "sit" and "roll over," all day long.

Correct: Today it was "sit" and "roll over," all day long.

 

General rules to follow:

  • If you wouldn’t emphasize a word when speaking aloud, it probably should not be in bold or italics
  • If bolding or italics appear partway through a sentence, it most likely should be removed
  • Whole pages should almost never be entirely in bold or italics

 

Words Split Between Page

Sometimes in a print book, a word will be split between two pages, connected with a hyphen. If this happens, merge the two halves of the word together, and place the now-whole word at the end of the first page, along with any punctuation immediately following it.

 

Example:

 

The boy walked through a dark, forbidding forest. He could hear all sorts of ani-

---------------------page break-----------------

mals around him but he couldn't see any.

 

 

What it should look like after it has been proofread:

 

The boy walked through a dark, forbidding forest. He could hear all sorts of animals

---------------------page break-----------------

around him but he couldn't see any.

 

How to Format Footnotes and Endnotes

The presence of a footnote or endnote is generally indicated in the text of the book with a number.  However, they may also be indicated by one of the following:  asterisk (*), dagger (†), double dagger (††), or number. These characters require special formatting, as follows:

  • Replace daggers (†) with a double asterisk (**)
  • Replace double daggers (††) with a triple asterisk (***)

 

For footnotes or endnotes that appear as numbers in the text:

  • Leave numbers as is – do not replace with asterisks
  • Make sure there is a space before and after the number or asterisk in the text
  • Numbers can be superscripted or subscripted. Keep whichever is in the original text.

 

Example: superscript ⁴ , subscript ₁

 

Footnotes are located at the bottom of a page.

  • Place the footnote information at the bottom of the page in square brackets
  • Both the information and the corresponding number or asterisk should be inside the brackets

 

Example 1: [1. Library of Alexandria]

Example 2: [** Library of Congress]

 

Endnotes are located at the end of the chapter, or the end of the book, rather than at the bottom of a page

  • Treat the endnote heading as a chapter heading (16 point and bold)
  • Do not use tabs to format, just single spaces

 

Squished and Separated Words

  • Check that any squished-together words are separated correctly. This happens frequently with smaller fonts.

Example:

"Her highness loved thecolor blue."

"thecolor" should be separated into two words, "the color"

  • Check that separated words are connected correctly.

Example:

"He wanted to dis- appear from the classroom."

The dash should be removed and "disappear" should be made into one word.

 

Can I Keep Images in the Book I'm Scanning?

Please remove all images before submitting your scanned book. The image resolution in these scans are too low quality to be of use to our blind and low vision members.

 

What About Image Descriptions?

We welcome you to include image descriptions. Describing images in a book helps advance the accessibility of the collection and significantly improves the learning experience for members with visual disabilities.

  • Image descriptions should be written in complete sentences and placed in square brackets
  • Make sure all images are deleted from the final file
  • Please review any image descriptions for accuracy
  • Check out more detailed instructions: Describing Images.

 

Describing Images

If the book that you are scanning contains images, and you have the interest and ability to describe them, please follow these instructions:

  • Insert the description where the image is in the text, in square brackets: [  ]
  • If the image is set in the middle of a sentence or paragraph, move the description immediately after the sentence or paragraph
  • Proceed the description with the word "Image"
    • If a more descriptive word is appropriate (i.e., “map”, “illustration”, “diagram”…), use that instead
  • Write in complete sentences and use correct grammar
  • Be objective; show rather than tell

 

Non-objective Example: [Image: A boy pounds his fists, jumps with excitement, and shrieks happily.], write:

Objective Example: [Image: A boy jumps into the air with his hands balled into fists overhead. He is smiling with an open mouth.]

 

  • Keep it concise
    • Do not duplicate information in the text
    • If the image is already described in the text, simply write: [Image described in text]
  • Consider your audience
    • Is the book for young children? Use age-appropriate vocabulary. Is it an advanced science book? Use more complex words than you might for a kids’ book
    • Read the text around the picture for context
    • Don’t introduce new concepts

 

Example 1: [Image: A large brown cow is standing in a green field in front of a red wooden barn.]

Example 2: [Image: Mohammed sits in a bed with blue sheets in front of a window with yellow curtains. He has a red ice pack on his head, a thermometer in his mouth. On the foot of the bed is a clip board that says “Patient: Mohammed al Majid, Diagnosis: Hypochondriac”.]

 

Title Page

When volunteering as a scanner, make sure to scan the title page. When proofreading, make sure the title page is present. If the book has no title page, the book must be rejected.

 

Example of information you might find on a title page:

 

Dear Mrs. LaRue

Letters from Obedience School

Written and Illustrated by

Mark Teague

Scholastic Press * New York

 

What to do about Blank Pages?

Please keep all blank pages, and note that they are blank by writing "blank page" in square brackets. By keeping the blank pages, you avoid throwing off the page numbering, while also reassuring the reader that no information is missing.

Example:

[Blank Page]

Page Breaks in a Scanned Book

When scanning, please adjust the scanner settings so that you retain page breaks, but not line breaks. There should be a check box for each.

 

When proofreading, make sure that all page breaks are hard page breaks. A soft page break is an automatic page break that is created when the text reaches the end of a page.

 

Hard page breaks appear either as a dotted or solid blue line with the words "Page Break" in the middle of the dots or line. (In Microsoft Word for PC, click where you want to start the new page. On the Insert tab, in the Pages group, click Page Break. In MS Word for Mac, click the place where you want to insert a new page break, go to "Insert" at the top of your screen and select "Break" and then "Page Break")

 

A dotted line WITHOUT the word "page break" (Example: .......................) is a "soft" break and can be ignored.

 

Example:


examples of hard and soft page breaks

 

Remember that blank pages must be retained and should be indicated by typing: [Blank Page].

 

Adjusting Font Size When Proofreading

Please use the following font and style:

 

Title: 20 point and bold

 

Sections, Books, or Parts: 18 point and bold

 

Chapters: 16 point and bold

 

Subchapters or Subsections: 14 point and bold

 

Body Text: 12 point (not bold)

 

Download sample proofread page

 

Garbage Characters

Sometimes the scanner will translate dust or stains on a page to strings of gibberish at the beginning or end of a page. These should be deleted.

Example:

*

Different groups of people live in Tennessee. Some were born in Tennessee…

"'4/ . > _     /

*

Everything after "Some were born in Tennessee..." is garbage and should be deleted.

 

If you are unsure whether something is a scanning error, please refer to the original book if possible.

 

Bullets vs Asterisks

Please change all bullets to asterisks (*). Otherwise, all bullets will be removed during conversion

            Example:

 

                         *   (this is an asterisk)

 

  • (this is a bullet)

 

How to Format the Table of Contents

The converter will delete tabs, so please replace any tabs with spaces in a Table of Contents. [Link to Sample Book]

 

When to Use Asterisks

Asterisks should be used to show a break in the text. In the original text, this break may be indicated by a design element, a small graphic, bullet point, or a large blank space. These elements are ignored by the converter, so they need to be replaced with an asterisk.

 

Unproofed Example:

Maryam was curled up on her sofa by nine.

[blank line]

"I want a double shot espresso," Rashid told the clerk.

 

Proofed Example:

Maryam was curled up on her sofa by nine.

*

"I want a double shot espresso," Rashid told the clerk.

 

More Information About the Copyright Page

The copyright page is typically found at the front of a book before the text. It includes copyright date, copyright holder, etc.

 

Example:

 

For Tracy Mack, Brilliant Editor;

 

David Saylor, Impeccable Designer; and Earl and Ali, Dogs of Genius

 

Copyright 2002 by Mark Teague

 

All rights reserved. Published by Scholastic Press, a division of Scholastic Inc., Publishers since 1920. scholastic and scholastic press and associated logos are trade­marks and/or registered trademarks of Scholastic Inc.

 

No part of this publication may be reproduced, or stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, record­ing, or otherwise, without written permission of the publisher. For information regard­ing permission, write to Scholastic Inc., Attention: Permissions Department, 557 Broadway, New York, NY 10012.

 

Library of Congress Cataloging-in-Publication Data: Teague, Mark

 

Dear Mrs. Larue: letters from obedience school / written and illustrated by Mark Teague.        p. cm.

 

Summary: Gertrude LaRue receives funny typewritten and paw-written letters from her dog, Ike, entreating her to let him leave the Igor Brotweiler Canine Academy and come back home. ISBN 0-439-20663-4

 

[1. Dogs—Fiction. 2. Dogs—Training—Fiction. 3. Pets—Fiction. 4. Letters—Fiction. 5. Humorous stories.] I. Title.    PZ7.T2193825 De 2002    [E]—dc21     2001043479

 

10 9 8 7 6 5  03 04 05 06

 

Copyright information, which includes Creative Commons or Public Domain, must be included in every book to ensure compliance with local copyright law. If the book has no copyright information or no Creative Commons/Public Domain documentation, please reject the book.

 

Scanning and Proofing Children’s Picture Books

If the book is under 35 pages, page numbers are not required unless they are already in the book.

Never repaginate the text.

 

Longer books can become difficult to navigate with a screen reader if there are no page numbers. If the book is over 35 pages, please Contact Staff.

 

Repetitive text must be bracketed by three asterisks (* * *) or all but the first instance will be removed. Make sure to include a space between each asterisk. (The converter automatically removes repetitive running headers and footers, which sometimes catches intentional repetition as well!)

 

Unproofed Example:

"Come inside, Mr. Bird," said the mouse.

"I'll show you what there is in a People House...

[page break]

"Come inside, Mr. Rabbit, said the mouse.

"I'll show you what there is in a People House...

 

Proofed Example:

"Come inside, Mr. Bird," said the mouse.

"I'll show you what there is in a People House...

* * *

[page break]

"Come inside, Mr. Rabbit,” said the mouse.

"I'll show you what there is in a People House...

* * *

 

Proofing Poetry titles

Our conversion process removes blank lines so be extra careful when formatting poetry.

Use one asterisk to denote large spaces in the text or text separated by one single decorative character.

Repetitive text must also be separated by three asterisks (* * *) or all but the first instance will be removed. Make sure to include a space between each asterisk

When to Use Asterisks

 

Proofed Example:

He gives his harness bells a shake

To ask if there is some mistake

The only other sound’s the sweep

Of easy wind and downy flake

*

The woods are lovely, dark and deep,

But I have promises to keep,

And miles to go before I sleep, * * *

And miles to go before I sleep

 

What Book Should I Scan?

You may scan any book you choose, within the following parameters:

  • Check to see if the book is already available in the collection
  • It must be a physical copy of a book that is available in your country
  • It must contain copyright information or Public Domain/Creative Commons documentation
  • It must have a title page
  • Pages must be numbered (unless it is a children’s picture book with 35 pages or less)

What Types of Books are Not Allowed in The Dubai Audiobook Library?

The Dubai Audiobook Library cannot accept:

  • eBooks (even if they have been printed and scanned)
  • standardized tests
  • teacher editions of textbooks

Do I Need My Own Scanner to Scan Books for the Dubai Audiobook Library?

Yes. Volunteers will need access to a scanner and OCR (Optical Character Recognition) software. The scanner may have built-in OCR software, or the person scanning may have separate OCR software. The Dubai Audiobook Library staff may have scanners available for use by volunteers, Contact Staff if you have questions or need access to a scanner.

 

How Can I Volunteer to Scan or Proofread Books?

It is easy to volunteer for the Dubai Audiobook Library!

 

Scanning:

You can make almost any book accessible if you are willing to scan the file and submit it to The Dubai Audiobook Library. If you have a computer with internet access, a scanner with scan-to-text software, basic computer skills, and a desire to share your love of books, you can get started scanning today!

 

Proofreading:

When books are scanned and converted to text, there are always errors (also called "scannos") that result. Dubai Audiobook Library volunteers detect and correct errors and formatting so that books are usable with a variety of assistive devices--from screen readers to digital braille displays. A computer with internet access, word processing software and an eye for detail are all you need!

 

Sign up

Visit the Dubai Audiobook Library Volunteer Home page where you can connect with the volunteer community and find guidelines and tools to help you get started.

 

When Will My Scanned Book be Proofread?

The time needed for proofreading can vary based upon several factors. Proofreaders are free to choose any book to proofread, just like scanners may choose any book to scan. The time in which your book will be proofread will depend on how well the book is scanned, how long or complicated the book is, and whether or not a proofreader finds the content interesting. You can reduce the time required for proofreading your book by double checking your scan for errors. If your book is especially long or complex, i.e. it contains lots of graphics, or footnotes and endnotes, it may be a bit daunting to a proofreader. If no one selects your book for proofreading after a few weeks, you may want to Contact Staff.

 

When Will My Proofread Book be Added to the Dubai Audiobook Library?

Once you have proofread your book, you must check it in for approval. A staff member or qualified volunteer will review it and either approve it or return it for more editing with notes about what to fix. Your book will typically be reviewed within 7 business days of checking it in, but may take longer depending on the volume of submissions.

 

If your book requires more editing, you will be notified by email. You will need to re-check out the book from the Checkout Queue, make the changes noted, and then check the book back in. Staff will then review your updated book and hopefully approve it to be published in the Dubai Audiobook Library.

 

Do I Have to Proofread a Book I Checked Out?

No – If you have checked out a book and no longer want to proofread it, you are welcome to release it back to the Checkout Queue for someone else to proofread.

 

To release a book, go to "Check In a Book." You can get there by logging in to the Volunteer Home page, clicking the link for Proofread a Book and then clicking on Check in a Book.

 

Once there, find the title you no longer want to proofread and click the "Release" link in the "Action" column.

 

Can I Proofread a Book That I Scanned?

For quality control, we ask that different people scan and proofread each book.

 

How Do I Renew My Book?

Proofreaders have two weeks to proofread a book. At the end of two weeks you will receive an email notification with a few options. At that point, you can either check in the book, or renew it to allow yourself more time for proofing. If no action is taken, the book will automatically be returned to the Checkout Queue for another volunteer to proofread.

 

Note that you can only renew your book at the end of the two-week period and you will only have a limited time to do so (which will be noted in the email). If you click on the link in your notification email and do not see the "Renew" option next to the book's title, please be patient – the link should show up within twenty-four hours.

 

Can I Leave a Note When Scanning a Book

Yes – we encourage you to leave notes for the proofreader within the text of your scanned book, particularly if there are intentional mis-spellings in the print book. This will prevent the proofreader from correcting a typo that they thought was a result of a scanno. Make sure to do so by writing "Scanner's Note" in brackets though so the proofreader knows what it is!

 

Note: The proofreader must delete these notes before checking in the final file.

 

Example: [Scanner's note: The following pages are paragraphs but the pages are not numbered.]

 

What does "OCR" stand for?

OCR is short for Optical Character Recognition, a technology that enables the conversion of different types of documents, such as scanned books, into editable and searchable text. This allows our books to be converted and read in different accessible formats.