When scanning, please adjust the scanner settings so that you retain page breaks, but not line breaks. There should be a check box for each.


When proofreading, make sure that all page breaks are hard page breaks. A soft page break is an automatic page break that is created when the text reaches the end of a page.


Hard page breaks appear either as a dotted or solid blue line with the words "Page Break" in the middle of the dots or line. (In Microsoft Word for PC, click where you want to start the new page. On the Insert tab, in the Pages group, click Page Break. In MS Word for Mac, click the place where you want to insert a new page break, go to "Insert" at the top of your screen and select "Break" and then "Page Break")


A dotted line WITHOUT the word "page break" (Example: .......................) is a "soft" break and can be ignored.



Example of a scanned document that has a dotted line and the words "Page Break" at the place where the printed book would have had a page change

Remember that blank pages must be retained and should be indicated by typing: [Blank Page].

Help Topics
Volunteer - Proofreading
Volunteer - Scanning